How charity accounting software helps you save time and stay compliant
Whether you’re an accountant supporting charities and nonprofits, or part of a busy charity finance team, you’ll know that charity accounts can be complex, time-consuming, and full of moving parts.
With a maze of regulations, reporting requirements, and SORP compliance to think about, having the right tools in place can make all the difference. And that’s where charity accounting software comes in.
Designed to simplify financial management for UK charities and not-for-profit organisations, the best charity accounting software helps you handle everyday tasks more easily, stay compliant, and free up time to focus on what really matters – your mission.
All your charity financial data in one place
With dedicated accounting software for charities, everything’s centralised. You don’t have to log in and out of multiple systems to get the full picture.
You can:
- Create separate accounts for different funds or income streams
- Track donations, gift aid claims, and fund transfers
- View bookkeeping data in real time
- Generate a statement of financial activities, balance sheet, or quarterly summary with full fund accounting visibility.
Some cloud accounting software, like Capium, comes with dashboards, giving you at-a-glance views of key metrics like cash flow, income, and expenditure.
By pulling everything into one secure place within your charity accounting software, you’ll have better oversight of your charity’s money – across projects, departments, and revenue sources – while making your next reporting cycle much easier to manage.
Automation that saves time and reduces manual work
Automation’s a game-changer for non-profit organisations. With cloud-based accounting software, you can automate the time-consuming stuff – like bank reconciliation, purchase invoice management, and expense tracking – so you can focus on more meaningful work.
For accountants working with charities, automation means:
- Fewer manual data entry errors
- Streamlined approval workflows
- More budget-friendly service delivery for clients who’d rather put money towards their cause.
The best accounting software automates repetitive processes, flags compliance issues, and keeps you informed about updates to UK charity accounting rules. With the right accounting software, you’ll save hours each month while helping your team stay compliant.
Specialised reporting made simple with charity accounting software
Reporting can be one of the most demanding parts of charity finance – from producing annual accounts to sharing reports with board members, trustees, or the Charity Commission.
Good charity accounting software takes the stress out of this by offering ready-made templates for FRS 102 SORP compliance, so you can generate accurate reports quickly and confidently – straight from within your accounting software.
With Capium’s charity bookkeeping, bank reconciliation, and accounts production module, for instance, you can:
- Use built-in FRS 102 SORP templates
- Merge reports from trustees or independent examiners
- Export everything to PDF and submit directly to regulators.
Cloud-based accounting software also makes it easier to self-serve insights. With a user-friendly dashboard, trustees and managers can view key financial data without needing to request endless custom reports – freeing up even more of your time.
Secure collaboration through the cloud
Modern charity accounting software platforms are built in the cloud – meaning everyone involved in your charity’s finances can access what they need, whenever they need it.
That includes project managers, volunteers where appropriate, and trustees. With secure online client portals and permission-based access, you can control who sees what and keep a clear audit trail.
By setting up authorisation levels and automated checks within your accounting software, you’ll make sure funds are used appropriately, while still keeping your accounting compliant, transparent, and collaborative.
Why Capium is the best accounting software for charities
Capium’s cloud-based accounting software has been designed with UK charities in mind. Our charity accounting software helps you:
If you are an accountant looking to streamline your processes, you may also be interested in unlocking access to the Income Record Viewer: a guide for UK accountants.
- Save time by automating manual data entry and reconciliation
- Stay compliant with SORP and HMRC rules
- Manage different funds and restricted income with ease
- Create and share reports in just a few clicks
- Track donations, expenses, and gift aid claims effortlessly.
Whether you’re a small charity, a finance team, or an accountant managing multiple charity clients, Capium’s integrated system brings together bookkeeping, payroll, and fund accounting in one easy-to-use, cloud-based solution.
Get started with charity accounting software today
Whether you’re an accountant or part of a non-profit finance team, we’d love to show you why Capium is the best accounting software for you – and how it can make managing your charity accounts simpler, faster, and more compliant.
Get in touch today to arrange a demo or free trial.
