Capium Pay: The Embedded Payment Solution Revolutionising Client Billing
For many UK accounting firms, billing clients is one of those essential tasks that’s often more time-consuming than it should be. Chasing payments, matching transactions to invoices, and managing multiple payment systems can eat into valuable time that could be better spent on client work.
Capium Pay changes that. As an embedded payment solution for accountants, it’s designed to integrate directly into your workflow, making client billing faster, more secure, and far more efficient.
In this article, we’ll explore how Capium Pay delivers tangible benefits for UK firms — from enabling instant bank transfers and automated invoice reconciliation to providing a streamlined client payment portal that reduces friction and improves cash flow.
The Problem with Traditional Client Billing
Client billing in accountancy often involves a patchwork of systems: one for generating invoices, another for receiving payments, and sometimes even manual processes for reconciliation. Common pain points include:
- Delayed payments due to inconvenient payment options
- Manual reconciliation between bank statements and accounting records
- Higher transaction fees from traditional card processors
- Time spent chasing overdue invoices rather than providing advisory services
These inefficiencies not only impact firm profitability but can also affect client relationships.
What Makes Capium Pay Different?
Capium Pay is built specifically for UK accounting professionals and fully integrates with the Capium platform. It eliminates the disconnect between invoicing, payments, and reconciliation.
Here’s what makes it stand out:
- Embedded Payment Functionality
With Capium Pay, clients can pay directly through a secure client payment portal as soon as they receive an invoice. This reduces payment friction and speeds up the process, leading to better cash flow for your firm.
- Instant Bank Transfers
No more waiting days for payments to clear. Capium Pay supports instant bank transfers between UK accounts, meaning funds arrive in your firm’s account within minutes, not days.
- Automated Invoice Reconciliation
One of the biggest time drains for accountants is manually matching payments to invoices. With Capium Pay’s automated invoice reconciliation, transactions are linked to the correct invoices automatically, reducing admin time and minimising the risk of errors.
- Cost-Effective Payment Processing
Traditional card processors often charge significant fees per transaction. Capium Pay offers cost-effective payment processing designed with accountants in mind, keeping more money in your firm’s pocket.
How It Works in Practice
Capium Pay’s embedded approach means it works seamlessly within the same platform you already use for your accounting tasks.
- Generate an Invoice in Capium – As usual, you create and send the invoice to your client.
- Client Pays via Portal – The client clicks the payment link, chooses their preferred method (including instant bank transfer), and completes payment in seconds.
- Automatic Reconciliation – The payment is matched to the invoice automatically, with your ledgers updated instantly.
The result? Less time chasing payments, less admin, and a faster, smoother experience for both you and your clients.
Why UK Accounting Firms Are Adopting Capium Pay
Improved Cash Flow
The combination of instant bank transfers and fewer payment barriers means firms get paid faster, often within hours of invoicing.
Reduced Administrative Burden
Automating payment reconciliation can save hours of manual work each week, allowing your team to focus on billable and strategic tasks.
Better Client Experience
Clients appreciate the convenience of paying online without needing to set up separate bank transfers or call for card payments.
Integration with Capium’s Ecosystem
Capium Pay isn’t just a standalone tool — it’s part of a fully integrated suite of cloud-based accounting solutions. That means payment data flows directly into your practice’s bookkeeping and reporting modules, creating a unified, real-time view of your finances.
This integration is particularly valuable for firms looking to:
- Track revenue in real-time
- Automate follow-up on overdue invoices
- Provide accurate, up-to-date financial reports to management
Security and Compliance at the Core
Handling client payments comes with strict responsibilities. Capium Pay uses bank-level encryption and complies with all relevant UK payment regulations to ensure that both firm and client data remain secure.
Additionally, the built-in audit trail means you have full visibility of every transaction, supporting transparency and compliance.
A Step Towards the Digital Future of Accounting
The UK accounting profession is evolving rapidly, with clients expecting faster, more convenient services — including how they pay for them. Capium Pay positions your firm to meet these expectations while reducing your operational workload.
With embedded payment solutions for accountants becoming the norm, adopting Capium Pay now means you’re ahead of the curve.
A Better Way to Work, and Get Paid
From instant bank transfers and automated invoice reconciliation to a client-friendly payment portal, Capium Pay transforms the way UK accountants manage billing. By embedding payment functionality directly into your workflow, it delivers faster cash flow, reduced admin, and a smoother experience for clients.
For firms looking to modernise their payment processes and free up time for higher-value work, Capium Pay is more than a payment solution; it’s a catalyst for better business.
